users of electronic archive
Leroy Merlin is an international retail company selling goods for house building, decoration and improvement.
Leroy Merlin Vostok LLC is the largest DIY (Do-It-Yourself) retail company in Russia, which buys goods from over 2,000 suppliers. It is the most rapidly expanding company in the industry, which opens no less than 6 hypermarkets per year.
The company is going to open 52 more stores in the next 5 years. Business growth resulted in the increased amount of incoming financial documents from counterparties. That is why the company needed to arrange efficient document and archive management.
The project team automated management of the following kinds of financial documents:
We offered a solution designed to integrate three systems:
When we deal with solutions for retail companies, we always keep in mind that documents will be processed in various geographically dispersed places.
Employees of hypermarkets do the following:
Employees of the head office do the following:
Employees of the head office have full access to the electronic document storage. Employees of a hypermarket have limited access to such storage and can work only with documents that were processed in the hypermarket and documents with expenses that concern the hypermarket.
Managers responsible for acceptance of goods in hypermarkets receive all the required documents.
L’Oreal Russia managed to build an end-to-end process with two flows of invoices - paper and electronic. Interaction with contractors is optimized. The company partially rejected the papers and moved to a new level of culture of working with documents and suppliers. The use of intelligent tools helped to accelerate the work with the invoices.
Project results in numbers:
Unified electronic base of incoming financial documents
Quick document search
Transparent collaborative work
No lost or unaccounted documents
«The electronic document archive significantly reduced the time experts spend on document search and processing. All the departments dealing with financial document management now have an easy-to-use tool to organize, store, track, and manage documents».
lead project manager at Leroy Merlin Vostok LLC
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